> ## Documentation Index
> Fetch the complete documentation index at: https://docs.learningcommons.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Organizations

> Invite teammates, accept invitations, and manage members in your Learning Commons Platform organization.

## Overview

The [Learning Commons Platform](https://platform.learningcommons.org/?utm_source=docs\&utm_medium=overview) ↗ uses organizations to scope [user roles](/learning-commons-platform/user-roles), API keys, and access to gated datasets.

An organization can contain many users, and a user can belong to multiple organizations.

| Signing up                      | You will be prompted to:                                                                                              |
| :------------------------------ | :-------------------------------------------------------------------------------------------------------------------- |
| **Without an email invitation** | Create your own organization as an **Admin**                                                                          |
| **From an email invitation**    | [Accept an **Admin**'s invitation](#accept-invitation) to join the existing organization with your assigned user role |

## Invitations

<Tabs>
  <Tab title="Send invitation" id="send-invitation">
    <Badge>Admin only</Badge>

    <Steps>
      <Step title="Create an invitation">
        Navigate to [**Settings → Team**](http://platform.learningcommons.org/settings/team?utm_source=docs\&utm_medium=platform) ↗ and click **Invite**.
      </Step>

      <Step title="Enter email addresses">
        Enter one or more email addresses, separated by commas or new lines. Duplicate or blank entries are ignored.
      </Step>

      <Step title="Choose a role">
        Assign [**Collaborator**](/learning-commons-platform/user-roles) or [**Admin**](/learning-commons-platform/user-roles). The invitee joins with that role when they accept.
      </Step>

      <Step title="Confirm and send">
        Confirm that all invitees belong to your team and are authorized to join your organization before clicking **Send**.

        <Warning>
          * Invalid email formats are not accepted
          * You cannot invite an email that is already an active member or already has a pending invite
          * Invitations expire after 7 days
        </Warning>
      </Step>

      <Step title="Confirm the invite was sent">
        Each unique address appears in [**Settings →
        Team**](http://platform.learningcommons.org/settings/team?utm_source=docs\&utm_medium=platform) ↗ with a **Pending** status, and each invitee receives an invitation email with a link.
      </Step>
    </Steps>

    | Invitation state | What happens                                                                                                                                                                                    |
    | :--------------- | :---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
    | **Expired**      | The invite is more than 7 days old. An expired message is shown; there is no Accept action — only a way to continue to the app.                                                                 |
    | **Canceled**     | An Admin revoked the pending invite. A canceled message is shown; the invite can no longer be accepted.                                                                                         |
    | **Wrong email**  | You are signed in as a different email than the invite. Choose **Continue to app** (abandon the invite) or **Use different email** (signs you out so you can sign in with the correct account). |
  </Tab>

  <Tab title="Accept invitation" id="accept-invitation">
    <Badge color="green">All users</Badge>

    <Note>
      Users can belong to more than one organization. If you accept an invite to a
      second organization, you will be added to that organization without being
      removed from your first organization.
    </Note>

    ### Existing users

    <Steps>
      <Step title="View invitations">
        See all pending invitations in a banner at the top of your [Learning Commons
        Platform](https://platform.learningcommons.org/?utm_source=docs\&utm_medium=overview) ↗
        account.
      </Step>

      <Step title="Accept invitation">
        For each invitation, review the organization name, who invited you, and your assigned user role before clicking **Accept invitation**.
      </Step>
    </Steps>

    ### New users

    <Steps>
      <Step title="Open invitation">
        Click the link in the invitation email.
      </Step>

      <Step title="Create account">
        You will be redirected to [Learning Commons Platform](https://platform.learningcommons.org/?utm_source=docs\&utm_medium=overview) ↗ and prompted to create an account.
      </Step>

      <Step title="Accept invitation">
        Review the organization name, who invited you, and your assigned user role. If all details look correct, click **Accept invitation**.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Cancel invitation" id="cancel-invitation">
    <Badge>Admin only</Badge>

    <Steps>
      <Step title="Find the pending invite">
        Navigate to [**Settings →
        Team**](http://platform.learningcommons.org/settings/team?utm_source=docs\&utm_medium=platform) ↗
        and find a row with **Pending** status.
      </Step>

      <Step title="Cancel the invite">
        Open the row's menu and click **Cancel invite**.
      </Step>
    </Steps>
  </Tab>
</Tabs>

## Other actions

<Note>
  An organization must always keep at least one [**Admin**](/learning-commons-platform/user-roles):

  * You can not demote or remove the last **Admin**
  * If you are the last **Admin**, you cannot leave the organization
</Note>

<Tabs>
  <Tab title="Remove user" id="remove-user">
    <Badge>Admin only</Badge>

    <ul>
      <li>
        Navigate to [**Settings →
        Team**](http://platform.learningcommons.org/settings/team?utm_source=docs\&utm_medium=platform) ↗
      </li>

      <li>
        Use the row menu for any active user to **Remove** them from the
        organization
      </li>
    </ul>
  </Tab>

  <Tab title="Leave organization" id="leave-organization">
    <Badge color="green">All users</Badge>

    <ul>
      <li>
        Navigate to [**Settings →
        Team**](http://platform.learningcommons.org/settings/team?utm_source=docs\&utm_medium=platform) ↗
      </li>

      <li>Use your row menu to **Leave organization**</li>
    </ul>
  </Tab>

  <Tab title="Delete organization" id="delete-organization">
    <Badge>Admin only</Badge>

    <ul>
      <li>
        Navigate to [**Settings →
        Organization**](http://platform.learningcommons.org/settings/organization?utm_source=docs\&utm_medium=platform) ↗
      </li>

      <li>Click **Delete organization** and confirm</li>
    </ul>
  </Tab>
</Tabs>

## Related topics

<CardGroup cols={2}>
  <Card title="User roles" icon="user-shield" href="/learning-commons-platform/user-roles">
    Learn about Admin and Collaborator permissions in your organization.
  </Card>

  <Card title="Organization settings" icon="building" href="https://platform.learningcommons.org/settings/organization?utm_source=docs&utm_medium=platform">
    Edit organization details or delete your organization.
  </Card>

  <Card title="Team settings" icon="users" href="https://platform.learningcommons.org/settings/team?utm_source=docs&utm_medium=platform">
    View members and manage roles for your currently selected organization.
  </Card>
</CardGroup>