> ## Documentation Index
> Fetch the complete documentation index at: https://docs.learningcommons.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Organizations

> How to invite teammates, accept or cancel invitations, remove members, and manage your Learning Commons Platform organization settings.

The [Learning Commons Platform](https://platform.learningcommons.org/) ↗ uses organizations to scope [user roles](/platform/understanding-the-platform/user-roles), API keys, and access to gated datasets.

An organization can contain many team members, and a team member can belong to multiple organizations.

## Signing up

| Method                          | You will be prompted to:                                                                                         |
| :------------------------------ | :--------------------------------------------------------------------------------------------------------------- |
| **Without an email invitation** | Create your own organization as an **Admin**                                                                     |
| **From an email invitation**    | [Accept an **Admin**'s invitation](#accept-invitation) to join the existing organization with your assigned role |

## Invitations

<Tabs>
  <Tab title="Send invitation" id="send-invitation">
    <Badge>Admin only</Badge>

    <Steps>
      <Step title="Create an invitation">
        Navigate to [**Settings → Team**](http://platform.learningcommons.org/settings/team) ↗ and click **Invite**.
      </Step>

      <Step title="Enter email addresses">
        Enter one or more email addresses, separated by commas. Duplicate, invalid, or blank entries are ignored.

        You cannot invite an email that has already accepted or been sent an invitation to join the organization.
      </Step>

      <Step title="Choose a role">
        Assign each invitee a **Collaborator** or **Admin** [user role](/platform/understanding-the-platform/user-roles). The invitee will join with that role when they accept.
      </Step>

      <Step title="Confirm and send">
        Confirm that all invitees belong to your team and are authorized to join your organization before clicking **Send**.
      </Step>

      <Step title="Confirm the invite was sent">
        Each unique address appears in [**Settings →
        Team**](http://platform.learningcommons.org/settings/team) ↗ with a **Pending** status, and each invitee receives an invitation email with a sign-up link.

        Invitations expire after 7 days.
      </Step>
    </Steps>

    | Invitation status | Description                                                                                                                                                                                         |
    | :---------------- | :-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
    | **Expired**       | The invite is more than 7 days old. You can no longer accept the invitation, but can continue to use the Platform.                                                                                  |
    | **Canceled**      | An **Admin** revoked the pending invite. You can no longer accept the invitation.                                                                                                                   |
    | **Wrong email**   | You are signed in as a different email from the one specified in the invite. Click **Continue to app** to abandon the invite, or click **Use different email** to sign in with the correct account. |
  </Tab>

  <Tab title="Accept invitation" id="accept-invitation">
    <Badge color="green">Everyone</Badge>

    <Note>
      Users can belong to more than one organization. If you accept an invite to a
      second organization, you will be added to that organization without being
      removed from your first organization.
    </Note>

    ### Existing users

    <Steps>
      <Step title="View invitations">
        See all pending invitations in a banner at the top of your [Learning Commons
        Platform](https://platform.learningcommons.org/) ↗
        account.
      </Step>

      <Step title="Accept invitation">
        For each invitation, review the organization name, who invited you, and your assigned role before clicking **Accept invitation**.
      </Step>
    </Steps>

    ### New users

    <Steps>
      <Step title="Open invitation">
        Click the link in the invitation email.
      </Step>

      <Step title="Create account">
        You will be redirected to [Platform](https://platform.learningcommons.org/) ↗ and prompted to create an account.
      </Step>

      <Step title="Accept invitation">
        Review the organization name, who invited you, and your assigned role. If all details look correct, click **Accept invitation**.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Cancel invitation" id="cancel-invitation">
    <Badge>Admin only</Badge>

    <Steps>
      <Step title="Find the pending invite">
        Navigate to [**Settings →
        Team**](http://platform.learningcommons.org/settings/team) ↗ and find a
        team member with a **Pending** status.
      </Step>

      <Step title="Cancel the invite">
        Open the row's menu and click **Cancel invite**.
      </Step>
    </Steps>
  </Tab>
</Tabs>

## Other actions

<Note>
  An organization always has at least 1 [**Admin**](/platform/understanding-the-platform/user-roles):

  * You cannot demote or remove the last **Admin**
  * If you are the last **Admin**, you cannot leave the organization
</Note>

<Tabs>
  <Tab title="Remove user" id="remove-user">
    <Badge>Admin only</Badge>

    <ul>
      <li>
        Navigate to [**Settings →
        Team**](http://platform.learningcommons.org/settings/team) ↗
      </li>

      <li>
        Use the row menu for any active team member to **Remove** them from the
        organization
      </li>
    </ul>
  </Tab>

  <Tab title="Leave organization" id="leave-organization">
    <Badge color="green">Everyone</Badge>

    <ul>
      <li>
        Navigate to [**Settings →
        Team**](http://platform.learningcommons.org/settings/team) ↗
      </li>

      <li>Use your row menu to **Leave organization**</li>
    </ul>
  </Tab>

  <Tab title="Delete organization" id="delete-organization">
    <Badge>Admin only</Badge>

    <ul>
      <li>
        Navigate to [**Settings →
        Organization**](http://platform.learningcommons.org/settings/organization) ↗
      </li>

      <li>Click **Delete organization** and confirm</li>
    </ul>
  </Tab>
</Tabs>

## Related topics

<CardGroup cols={2}>
  <Card title="User roles" icon="user-shield" href="/platform/understanding-the-platform/user-roles">
    Learn about Admin and Collaborator permissions in your organization.
  </Card>

  <Card title="Organization settings" icon="building" href="https://platform.learningcommons.org/settings/organization">
    Edit organization details or delete your organization.
  </Card>

  <Card title="Team settings" icon="users" href="https://platform.learningcommons.org/settings/team">
    View members and manage roles for your currently selected organization.
  </Card>
</CardGroup>